Compliance Administrator

W.E. O'Neil     Construction     General Contracting     CO-Denver     June 18, 2020

Company Profile

W.E. O'Neil

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The W.E. O'Neil Construction Company family of companies is structured to benefit our clients with the stability of a strong bonding capacity and financial security and localized regional expertise.

Position Overview


Compliance Administrator 


Reports to
Director of Administration/HR

Company Description  

W.E. O’Neil is a commercial construction company that always acts with integrity in all of our interactions, never compromising our business ethics. This is the cornerstone of who we are as a company and is essential to our future success. Our people are our competitive edge and thrive in a culture framed in teamwork and client satisfaction. We empower our clients to focus on their business. This challenges our organization to continuously improve our service and drive shareholder value. 

General Role Description  

The Compliance Administrator supports the project teams. This individual will provide administrative accounting support to operations for all projects. This person understands how to develop and maintain positive relationships that result in long-term partnerships with clients, subcontractors and consultants. The Compliance Administrator excels at consistent and accurate communication with all parties involved in the project process. The individual requires organization and diligence to ensure the accounting department is providing a high level of service to all internal and external clients. In addition, this individual will be exceptional at multitasking. This position reports to the Director of Administration and has other direct responsibilities for the Operations teams.  

Key Responsibilities  

o Weekly Compliance reporting on subcontractors to Project Teams (Via Textura) 

o Subcontractor Insurance review and tracking (OCIP’s when applicable) 

o Subcontractor Default insurance project enrollment & reconciliation. 

o Procure WEO insurance certs 

o Procure WEO Payment and Performance Bonds 

o Assist in procurement of Subcontractor Payment and Performance Bonds (When applicable) 

o Process project payable invoices (vendor invoicing) 

o Collect Use Tax Affidavits, and run reconciliation audits when required 

o Order WEO insurance certs  

o Attend Hand-off meetings for your specified projects.  

o Subguard enrollment 

o WEO P&P Bond procurement 

o Builders risk policy procurement (when WEO required/$5M + projects) 

o Order tax exempt certs when applicable & distribute to subcontractors 

o Review and status subcontractor insurance certs in Textura 

o Status Textura compliance and issue to operations weekly 

o Use tax audits and subcontractor exhibit collection 

o Transcepta (or other) owner payment system data entry 

o Misc. Project Admin – hydrant usage, etc. 

o PCI Subcontract change order and subcontract issuance & tracking via DocuSign. 

o Process AP Vendor billings for PM approval 

o Pre-vet subcontractor payments – affidavit review, corrections and sub tier waiver management 

o Joint check agreement management and Joint check issuance. 

o Authorize compliant subs (after… owner funding) 

o Address sub payment inquiries 

Competencies/Skill Sets  

· Ethical Conduct. 

· Time Management. 

· Use of Computer Programs Efficiently. 

· Effective Communication. 

· Teamwork. 

· Organizational Skills. 

· Multi-Tasking/Prioritization. 

· Personal Effectiveness/Credibility. 

Supervisory Responsibility
This position has no supervisory responsibilities.  

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. 

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.  

Position Type/Expected Hours of Work
This is a full-time position, and hours of work and days are Monday through Friday, 8:00 a.m. to 5:00. Some flexibility in hours is allowed, but the employee must be available during the “core” work hours of 8:00 a.m. to 5:00 p.m. and must work 37.5 hours each week to maintain full-time status. Occasional evening and weekend work may be required as job duties demand. 

No travel is expected for this position. 

Required Education and Experience   

  1. High School Diploma 
  2. Associates degree in Accounting.  
  3. Two years of Construction Experience.  
  4. On the job training.  

Preferred Education and Experience   

  1. Bachelor’s degree in Accounting. 
  2. 5-years Construction Experience  

Additional Eligibility Qualifications
None required for this position.  

EEO Statement
W.E. O’Neil Construction Company of Colorado provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, W.E. O’Neil Construction Company of Colorado complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training. 

W.E. O’Neil Construction of Colorado expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of W.E. O’Neil’s employees to perform their job duties may result in discipline up to and including discharge. 

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.


Construction-General Contracting

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